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Burgess Hill Dental

Patient Privacy Policy


Burgess Hill Dental are committed to protecting and respecting your privacy. We aim to be clear
when we collect your data and not do anything you wouldn’t reasonably expect.
This Policy explains when and why we collect personal information, how we use it, the conditions
under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally on our website
to ensure that you’re happy with any changes. By using our website, you agree to be bound by this

Any questions regarding this Policy and our privacy practices should be sent to our Data Controller.

You can do this:
By email, to: info@burgesshilldental.co.uk
By telephone: 01444233454
By writing to: Alison Meredith

Who we are

We are a team of dental professionals who are passionate about providing the highest possible
standards of care.
To ensure we can provide your care safely and effectively, we need to be certain that we have
correctly addressed your needs and wishes, answered your questions and also have taken account of
your medical history and any treatment that you are undergoing as this may affect how we can
provide care for you safely.
Your care may involve several members of our team at this practice and we want to assure you that
all members of our team will respect the confidential nature of the information that you have
provided and will always protect it from being used by others in an unauthorised way.
We will ask you to complete in writing how and in what circumstances we may use this information
in future.
You can choose to stop email, telephone calls, addressed post and/or text messages directed to you
by contacting us on 01444 233454 or by email at: info@burgesshilldental.co.uk

When you give it to us DIRECTLY

We obtain information about you when you:

  • Attend our practice as a patient
  • Complete documentation such as a Medical History form
  • Agree to or request referral to other professionals
  • Receive support from us by contacting us by telephone, text or email
  • Take part in one of our surveys
  • Attend one of our events
  • Make payments to us using a card, credit agency or payment plan
  • Use our website

    When you give it to us INDIRECTLY?

  • We may give or receive information about you from a referring practice
  • If you have laboratory work undertaken
  • Data may be stored for back-up purposes with our computer software suppliers who will store your
    data securely and not pass it on to anyone else
  • Patient data may be shared with NHS payment authorities or any private dental schemes (Denplan)
    if you are a member

    When you give permission to OTHER ORGANISATIONS to share

  • If you permit other organisations to give us information such as if you apply for a loan/finance in
    connection with treatment

    What type of information?

    The type and quantity of information we collect and how we use it depends on why you are
    providing it.
    Typically, the basic personal information we collect might include:

  • Your name
  • Your contact details
  • Your email address
  • Your telephone number/s
  • Your Medical History
  • Your GP name and practice address
  • Your next of kin or carer contact details
  • Your family members names
    If you use our website, we collect your IP address, and information regarding what pages are
    accessed and when.

    How do we use your information?

  • We process and use your information to provide you with safe dental care.

    How long do we keep this information?

    We will store patient data for as long as we are providing care, treatment or recalling patients for
    further care. We will archive (that is, store it without further action) for as long as required for legal
    purposes as recommended by the NHS or other trusted experts recommend.

    How do we keep this information safe?

    When you give us personal information, we take steps to ensure that there are appropriate
    technical measures in place to protect it. For example, access is restricted only to those who are
    entitled to see the data, our online templates and audits are always encrypted and our network is
    protected and routinely monitored.

    Who has access to this information?

    Authorised personnel within the practice will have access to this information.

    Your Rights

  • You have a right to ask us to stop processing your personal data and, if it’s not necessary for the
    purpose you provided it to us (e.g. to provide you with the services, products or information you
    asked for, processing your payment) we will do so.
  • You have a right to ask for a copy of the information we hold about you. If you want to access your
    information, send an e-mail, to: info@burgesshilldental.co.uk
  • Alternatively, you can put your request in writing to: Alison Meredith, 75 Station Road, Burgess Hill,
    RH15 9DY
  • You have a right to have any incorrect information to be corrected. If there are any discrepancies in
    the information we provide, please let us know and we will correct them.
    You have a right to choose whether or not you wish to receive information from us.

    How you can access your information

    If you would like to access the information we hold about you, please:
    Email us at: info@burgesshilldental.co.uk
    Write to: Alison Meredith, 75 Station Road, Burgess Hill, RH15 9DY
    Please note, we may ask you to complete a form in order to help us locate the information that
    would like access to.

    Marketing preferences

    If you are updating your preferences, we need your name and address to make sure we
    update the right information.

    Contact us

    If you have any questions regarding this policy, our privacy practices or data protection, please
    contact our Data Controller, who is Alison Meredith.

    You can do this:
    By email, to: info@burgesshilldental.co.uk
    By telephone: 01444 233454
    By writing to: Alison Meredith, 75 Station Road, Burgess Hill, RH15 9DY
    Alternatively, if you are unhappy with the service, you can contact the Information Commissioner
    at www.ico.org.uk/concerns or by calling 03031231113

    Date 28/04/2021

  • Come and talk to us

    Just fill in your details on the form to the right and we'll get back to you shortly.

    Burgess Hill Dental Care, 75 Station Rd, Burgess Hill RH15 9DY, United Kingdom info@burgesshilldental.co.uk 01444 233454 Call us on: 01444 233454